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<h2>Introduction</h2>
<img class="screenshot" src="http://www.tri-line.com/common/img/documentation/tim_plus/daily_activity.png" alt="Daily activity" />
<p>The Daily activity report provides a summary showing the total volume of
all inbound, outbound and lost calls for each day. This report is
ideal when trying to identity call trends, busy days and even for
allocating staff resources.</p>
<h2>Understanding the Results</h2>
<p>When selecting <span class="reference">Web</span> as the output format, this report will appear as above.</p>
<p>The Web format allows for complete flexibility when viewing any report. To view details of any filters or selection parameters used in creating this report, simply click on <span class="link">About this report</span> at the top right of the page.</p>
<p>All headers are clickable allowing you re-arrange the report layout in seconds, to sort the calls in ascending or decending order based on the header clicked. The headers of this report are as follows:</p>
<table class="confluenceTable">
<tbody>
<tr>
<th class="confluenceTh" width=110>Header</th>
<th class="confluenceTh">Description</th>
</tr>
<tr>
<td class="confluenceTd"><b>Day</b></td>
<td class="confluenceTd">This column shows the date referred to in the summary of calls alongside.
</td>
</tr>
<tr>
<td class="confluenceTd"><b class="green">Inbound</b></td>
<td class="confluenceTd">The answered calls columm is always displayed in green. You can re-arrange based on any
of the following selection criteria. You can click on each header to re-order from ascending to descending and vise versa.
<ul class="table">
<li><b><img class="icon" src="http://www.tri-line.com/common/img/documentation/tim_plus/sigma.png" alt="Squiggle" />:</b> The total volume of calls received on the date shown.
</li>
<li><b>Total duration:</b> This column would show the total length of time spent on incoming calls on this day. Just click on the header to re-order the column.
</li>
<li><b>Average duration:</b> The average call duration of inbound calls on the date shown alongside.
</li>
<li><b>Average response:</b> ..............................................................
</li>
<li><b>Duration Avg:</b> This column shows how long the average caller waited before abandoning the call (in hours, minutes, seconds).<br> Select this option if you want to sort your missed call in order of
the average number of missed calls in any half-our time slot. By clicking again the report will alternate between decending and ascending order for average number of missed calls. How long the average
caller waited before abandoning the call (in seconds).
</li>
</ul>
</td>
</tr>
<tr>
<td class="confluenceTd"><b class="red">Missed</b></td>
<td class="confluenceTd">The missed calls column is always displayed as red. It allows you to re-order your details based on the total number of missed calls for the date shown alongside.
</td>
</tr>
<tr>
<td class="confluenceTd"><b class="blue">Outbound</b></td>
<td class="confluenceTd">The outbound calls column is always displayed in blue. You can re-arrange based on any of the following selection
criteria. You can click on each header to re-order from ascending to descending and vise versa.
<ul class="table">
<li><b><img class="icon" src="http://www.tri-line.com/common/img/documentation/tim_plus/sigma.png" alt="Squiggle" />:</b> The total volume of outbound calls on the date shown.
</li>
<li><b>Total duration:</b> This column would show the total length of time spent on outbound calls on this day. Just click on the header to re-order the column.
</li>
<li><b>Average duration:</b> The average call duration of outbound calls on the date shown alongside.
</li>
<li><b>Cost</b> This is the total cost of calls made on this day. Please note that on multi-national sites the cost would normally be set to appear in local currency.
</li>
</ul>
</td>
</tr>
</tbody>
</table>
<p>If you would like to go back and view any report for a larger section of the organisation, simply click on the appropriate link in the breadcrumb as shown below:</p>
<img class="screenshot naked" src="http://www.tri-line.com/common/img/documentation/tim_plus/breadcrumb.png" alt="Breadcrumbs" /> |
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Task1 | Introduction |
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Task2 | Running the report |
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Task3 | Creating the report |
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Task4 | The report's results |
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Introduction
The Full Call Analysis report breaks down your working day into half-hour segments, providing a clear graphical representation of your outbound, answered and abandoned calls. Call volumes are shown as maximums and averages which can help with staff planning.
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Running the report
Access the Reports screen, select the Full Call Analysis report from the list and click on the Run now button.
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A new window will open, allowing you to configure the parameters of your report:
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Select a report period
For each report, you must specify a time span that covers the calls you want the report to include.
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There are several preset reporting periods available for selection, based on the standard Gregorian calendar. The following table describes how the start and end times are defined for each preset period:
Period | Description |
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Today | The start and end dates are set to the current date. The start time is set to 00:00:00 and the end time to 23:59:59. |
Yesterday | The start and end dates are set to the current date minus one day. The start time is set to 00:00:00 and the end time to 23:59:59. |
This week | The start date is set to the first day (normally Monday) of the current week. The end date is set to the current day. The start time is set to 00:00:00 and the end time to the current time. |
Last week | The start date is set to the date of the last Monday, and the end date is set to the start date plus seven days. The start time is set to 00:00:00 and the end time to 23:59:59. |
This month | The start date is set to the first day of the current month. The end date is set to the current day. The start time is set to 00:00:00 and the end time to the current time. |
Last month | The start date for this period is set in three stages: The day is set to the first day of the month. The month is set to the previous month. The year is set to the current year, unless it is currently January, in which case, the previous year is used. The start and end times are set to 00:00:00 and 23:59:59 respectively. |
This year | The start date is set to the first day of the first month of the current year, whilst the end date is set to today's date. The start and end times are set to 00:00:00 and 23:59:59 respectively. |
All calls | The start and end dates and times are set to the dates and times of the first and last call in the entire call database, respectively. |
In addition to the presets described above, it is possible to specify a custom reporting period by choosing Custom period from the drop-down list and specifying your own Start and End dates, as shown below:
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Choose a site
If your system is set up to log multiple sites, you can select a particular site from the drop-down list. To report on all sites, select the blank line.
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Choose a specific trunk group
To run the report on a specific trunk group, select it from the drop-down list. To report on all trunks, select the blank line.
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Select a particular trunk
To report on a particular trunk, enter the trunk number in the box provided.
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Choose an extension group
To monitor the call activity for a specific department, select an extension group from the drop-down list. To report on all extension groups, select the blank line.
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Choose a particular extension
You can choose to report on a single extension or a range of extensions, by entering the details in the box provided, as shown below:
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Select calls to specific presented numbers
If you want to report only on calls to a specific number or range of numbers, enter the number(s) in the field provided, as shown below:
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Transferred calls
If you want to report only on direct calls and exclude those transferred from another party, tick the Exclude box, as shown below:
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Creating the report
When you have selected a reporting period and have chosen the report's criteria, click on the Run now button, as shown below:
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The report's results
Below is an example of this report's output:
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The header of the report will display its title, any friendly name you assigned to it, the period of the report and any options you have selected in the report's selection criteria window.
The body of the report consists of a detailed table displaying a breakdown of calls organised in half-hour time slots. The column headers of the table are described below:
Answered Calls |
Column header | Description |
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Time slot | The time period to which the other headers' results relate |
Number of calls | The total number of answered calls |
Ring time - Max | The maximum length of time a caller waited before a call was answered (in seconds) |
Ring time - Avg | The average length of time a caller waited before the call was answered (in seconds) |
Call duration - Max | The duration of the longest answered call (in hours, mins, secs) |
Call duration - Avg | The average length of all answered calls (in hours, mins, secs) |
Abandoned Calls |
Column header | Description |
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Number of calls | The total number of abandoned calls |
Wait time - Max | The maximum length of time a caller waited before abandoning the call (in seconds) |
Wait time - Avg | The average length of time a caller waited before abandoning the call (in seconds) |
Outbound Calls |
Column header | Description |
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Number of calls | The total number of outbound calls |
Call duration - Max | The duration of the longest outbound call (in hours, mins, secs) |
Call duration - Avg | The average length of all outbound calls (in hours, mins, secs) |
Call duration - Total | The total duration of time spent on outbound calls |
Average Cost | The average cost of all outbound calls |
Total Cost | The total cost of all outbound calls |