Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.
HTML
<h2>Introduction</h2>

<img class="screenshot" src="http://www.tri-line.com/common/img/documentation/tim_plus/frequent_numbers.png" alt="Frequent numbers" />

<p>Frequent numbers report shows a top-ranking list of the most frequent outgoing calls. Use 
this information to decide, for example, whether you need to invest in 
private wires to common destinations such as your other offices or 
branches.</p>

<p>This report also helps in making decisions about which telecom 
carrier you should use to various call destinations. Partial telephone 
numbers can be specified so as to narrow your search down to very 
specific information, e.g. London numbers only.</p>

<h2>Understanding the Results</h2>

<p>When selecting <span class="reference">Web</span> as the output format, this report will appear as above.</p>

<p>The Web format allows for complete flexibility when viewing any report. To view details of any filters or selection parameters used in creating this report, simply click on <span class="link">About this report</span> at the top right of the page.</p> 

<p>All headers are clickable allowing you re-arrange the report layout in seconds, to sort the calls in ascending or decending order based on the header clicked. The headers of this report are as follows:</p>

<table class="confluenceTable">
	<tbody>
		<tr>
			<th class="confluenceTh" width=110>Header</th>
			<th class="confluenceTh">Description</th>
		</tr>
		<tr>
			<td class="confluenceTd"><b>Dialled number</b></td>
			<td class="confluenceTd">This column shows the actual number dialled.
			</td>
		</tr>
		<tr>
			<td class="confluenceTd"><b>Location</b></td>
			<td class="confluenceTd">This column shows the location name associated with the dialled number. Note that any number can be customised in the locations field of your Directory so that the location name is more 
				pecific e.g. Joe Bloggs mobile as opposed to Vodafone. This makes it easier to identify valid calls.
			</td>
		</tr>
		<tr>
			<td class="confluenceTd"><b>Number of calls</b></td>
			<td class="confluenceTd">This field shows the total number of calls made to the number alongside.
			</td>
		</tr>
		<tr>
			<td class="confluenceTd"><b>Total duration</b></td>
			<td class="confluenceTd">The duration field shows the total time spent on the call in hh:mm:ss format.
			</td>
		</tr>
		<tr>
			<td class="confluenceTd"><b>Total cost</b></td>
			<td class="confluenceTd">This is the total cost of calls to this number. Please note that on multi-national sites the cost would normally be set to appear in local currency.
			</td>
		</tr>
	</tbody>
</table>

<p>If you would like to go back and view any report for a larger section of the organisation, simply click on the appropriate link in the breadcrumb as shown below:</p>

<img class="screenshot naked" src="http://www.tri-line.com/common/img/documentation/tim_plus/breadcrumb.png" alt="Breadcrumbs" />

Summary_list
Task1Introduction
Task2Running the report
Task3Creating the report
Task4The report's results

HTML
<a id="Introduction"></a>

Introduction

The Call Cost Summary report provides a summary of the costs and markup charges applied to your calls, grouped by account code.

Screenshotmacro
Borderfalse
Shadowfalse
URL/download/attachments/7241973/call_cost_summary_4.png

HTML
<a id="Running the report"></a>

Running the report

Access the Reports screen, select the Call Cost Summary report from the list and click on the Run now button.

Screenshotmacro
Borderfalse
Shadowfalse
URL/download/attachments/7241973/call_cost_summary_1.png

A new window will open, allowing you to configure the parameters of your report:

Screenshotmacro
Borderfalse
Shadowfalse
URL/download/attachments/7241973/call_cost_summary_2.png

Select a report period

For each report, you must specify a time span that covers the calls you want the report to include.

Screenshotmacro
Borderfalse
URL/download/attachments/7241970/report_period.png

There are several preset reporting periods available for selection, based on the standard Gregorian calendar. The following table describes how the start and end times are defined for each preset period:

PeriodDescription
TodayThe start and end dates are set to the current date. The start time is set to 00:00:00 and the end time to 23:59:59.
YesterdayThe start and end dates are set to the current date minus one day. The start time is set to 00:00:00 and the end time to 23:59:59.
This weekThe start date is set to the first day (normally Monday) of the current week. The end date is set to the current day. The start time is set to 00:00:00 and the end time to the current time.
Last weekThe start date is set to the date of the last Monday, and the end date is set to the start date plus seven days. The start time is set to 00:00:00 and the end time to 23:59:59.
This monthThe start date is set to the first day of the current month. The end date is set to the current day. The start time is set to 00:00:00 and the end time to the current time.
Last monthThe start date for this period is set in three stages: The day is set to the first day of the month. The month is set to the previous month. The year is set to the current year, unless it is currently January, in which case, the previous year is used. The start and end times are set to 00:00:00 and 23:59:59 respectively.
This yearThe start date is set to the first day of the first month of the current year, whilst the end date is set to today's date. The start and end times are set to 00:00:00 and 23:59:59 respectively.
All callsThe start and end dates and times are set to the dates and times of the first and last call in the entire call database, respectively.

In addition to the presets described above, it is possible to specify a custom reporting period by choosing Custom period from the drop-down list and specifying your own  Start and End dates, as shown below:

Screenshotmacro
Borderfalse
URL/download/attachments/7241970/custom_period.png

Choose a site

If your system is set up to log multiple sites, you can select a particular site from the drop-down list. To report on all sites, select the blank line.

Screenshotmacro
Borderfalse
URL/download/attachments/7241973/selecting_site.png

Select an extension group

To further limit your report's results, you can select a particular group to report on, or leave blank to report on all groups

Screenshotmacro
Borderfalse
URL/download/attachments/7241973/select_extension_group.png

HTML
<a id="Creating the report"></a>

Creating the report

When you have selected a reporting period and have chosen the report's criteria, click on the Run now button, as shown below:

Screenshotmacro
Borderfalse
Shadowfalse
URL/download/attachments/7241973/call_cost_summary_3.png

HTML
<a id="The report's results"></a>

The report's results

The report's results will display a summary of the costs and markup charges applied to your calls, grouped by account code. When no account code is present but a markup charge has been assigned to departments to cover overheads, the cost summary will be displayed against the extension group.

Screenshotmacro
Borderfalse
Shadowfalse
URL/download/attachments/7241973/call_cost_summary_4.png

The header of the report will display its title, any friendly name you assigned to it, the period of the report and any options you have selected in the report's selection criteria window.

The body of the report is presented in tabular form and each column header contained in the report is described in the table below:

Column headerDescription
AccountThe account code associated with this cost summary
Extension GroupThe name of the extension group
Total calls receivedThe total number of calls received by this account code/extension group
Total calls madeThe total number of calls made by this account code/extension group
Professional costThe markup charge that has been added to the cost of calls for the associated account code/extension group
Call costThe total cost of calls excluding any mark-up charges
Total costThe total cost of calls including any mark-up charges