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<h2>Introduction</h2>
<img class="screenshot" src="http://www.tri-line.com/common/img/documentation/tim_plus/target_response1.png" alt="Target response" />
<p>This report allows you to quickly assess how well your incoming calls
are answered. You have the facility to enter your own target thresholds
and can drill-down throughout your organisation to see what percentage
of calls were within the desired targets.</p>
<p>The report provides a line-by-line summary and allows you to drill right down to user level, as shown below:</p>
<img class="screenshot" src="http://www.tri-line.com/common/img/documentation/tim_plus/target_response2.png" alt="Target response" />
<h2>Understanding the Results</h2>
<p>When selecting <span class="reference">Web</span> as the output format, this report will appear as above.</p>
<p>The Web format allows for complete flexibility when viewing any report. To view details of any filters or selection parameters used in creating this report, simply click on <span class="link">About this report</span> at the top right of the page.</p>
<p>All headers are clickable allowing you re-arrange the report layout in seconds, to sort the calls in ascending or decending order based on the header clicked. The headers of this report are as follows:</p>
<table class="confluenceTable">
<tbody>
<tr>
<th class="confluenceTh" width=110>Header</th>
<th class="confluenceTh">Description</th>
</tr>
<tr>
<td class="confluenceTd"><b>Name</b></td>
<td class="confluenceTd">This column tells you which entity the data displayed refers to, e.g site, department user etc.</td>
<tr>
<td class="confluenceTd"><b class="green">Answered</b></td>
<td class="confluenceTd">The answered calls columms are always displayed in shades of green. You can re-arrange based on any
of the following selection criteria. You can click on each header to re-order from ascending to descending and vise versa.
<ul class="table">
<li><b><img class="icon" src="http://www.tri-line.com/common/img/documentation/tim_plus/sigma.png" alt="Squiggle" />:</b> The total volume of calls received for the entity shown.
</li>
<li><b>Average response:</b> The average length of time it took to answer calls for this entity.
</li>
<li><b>Response thresholds:</b> This can be for example 0-5 sec, 6-10 sec, 11-15 sec, >15 sec and it represents the range of time it took to answer calls for this entity.
<br>You can define your own thresholds and it will show the percentage of calls answered within these thresholds.
</li>
</ul>
</td>
</tr>
<tr>
<td class="confluenceTd"><b class="red">Missed</b></td>
<td class="confluenceTd">The missed calls columns are always displayed in shaeds of red. You can re-arrange based on any of the following selection
criteria. You can click on each header to re-order from ascending to descending and vise versa.
<ul class="table">
<li><b><img class="icon" src="http://www.tri-line.com/common/img/documentation/tim_plus/sigma.png" alt="Squiggle" />:</b> The total volume of calls lost for the entity shown.
</li>
<li><b>Average duration:</b> The average length of time the caller rang for before being abandoned.
</li>
<li><b>Duration thresholds:</b> This can be for example 0-5 sec, 6-10 sec, 11-15 sec, >15 sec and it represents the range of time the caller rang for before being abandoned.
<br>You can define your own thresholds and it will show the percentage of calls lost within these thresholds.
</li>
</ul>
</td>
</tr>
</tbody>
</table>
<p>If you would like to go back and view any report for a larger section of the organisation, simply click on the appropriate link in the breadcrumb as shown below:</p>
<img class="screenshot naked" src="http://www.tri-line.com/common/img/documentation/tim_plus/breadcrumb.png" alt="Breadcrumbs" /> |
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NOTE: You can change the default response thresholds appearing on your headers, by adding a Threshold option while creating your report. |
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Task1 | Introduction |
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Task2 | Running the report |
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Task3 | Creating the report |
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Task4 | The report's results |
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<a id="Introduction"></a> |
Introduction
The Target Response report enables you to assess how well calls to your company are answered, compared to user-defined targets. The report provides a line-by-line summary of the proportion of calls answered inside and outside your set targets.
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Running the report
Access the Reports screen, select the Target Response report from the list and click on the Run now button.
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A new window will open, allowing you to configure the parameters of your report:
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Select a report period
For each report, you must specify a time span that covers the calls you want the report to include.
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There are several preset reporting periods available for selection, based on the standard Gregorian calendar. The following table describes how the start and end times are defined for each preset period:
Period | Description |
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Today | The start and end dates are set to the current date. The start time is set to 00:00:00 and the end time to 23:59:59. |
Yesterday | The start and end dates are set to the current date minus one day. The start time is set to 00:00:00 and the end time to 23:59:59. |
This week | The start date is set to the first day (normally Monday) of the current week. The end date is set to the current day. The start time is set to 00:00:00 and the end time to the current time. |
Last week | The start date is set to the date of the last Monday, and the end date is set to the start date plus seven days. The start time is set to 00:00:00 and the end time to 23:59:59. |
This month | The start date is set to the first day of the current month. The end date is set to the current day. The start time is set to 00:00:00 and the end time to the current time. |
Last month | The start date for this period is set in three stages: The day is set to the first day of the month. The month is set to the previous month. The year is set to the current year, unless it is currently January, in which case, the previous year is used. The start and end times are set to 00:00:00 and 23:59:59 respectively. |
This year | The start date is set to the first day of the first month of the current year, whilst the end date is set to today's date. The start and end times are set to 00:00:00 and 23:59:59 respectively. |
All calls | The start and end dates and times are set to the dates and times of the first and last call in the entire call database, respectively. |
In addition to the presets described above, it is possible to specify a custom reporting period by choosing Custom period from the drop-down list and specifying your own Start and End dates, as shown below:
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Choose a site
If your system is set up to log multiple sites, you can select a particular site from the drop-down list. To report on all sites, select the blank line.
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Choose an extension group
To monitor the call activity for a specific department, select the extension group you want to report on from the drop-down list. To report on all extension groups, select the blank line.
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Specify an extension (or range)
You can choose to report on a single extension or a range of extensions, by entering the details in the box provided, as shown below:
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Select calls to specific presented numbers
If you want to report only on calls to a specific number or range of numbers, enter the number(s) in the field provided, as shown below:
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Enter target threshold
Use this option to define your response time target thresholds. The example below shows the response time targets of 10 seconds.
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Weekend calls
Calls made at weekends may distort the result of the report. To exclude such calls, tick the
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Transferred calls
If you want to report only on direct calls and exclude those transferred from another party, tick the Exclude box, as shown below:
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Creating the report
When you have selected a reporting period and have chosen the report's criteria, click on the Run now button, as shown below:
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The report's results
Below is an example of this report's output:
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The header of the report will display its title, any friendly name you assigned to it, the period of the report and any options you have selected in the report's selection criteria window.
The body of the report consists of a table displaying a line-by-line summary of your incoming calls for each day during the selected period. Each column header of the table is described below:
Column header | Description |
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Day | The date and day of week |
Answered | The total number of answered calls |
% in | The percentage of calls answered within the specified target |
Target | The percentage and a graphical summary showing what proportion of your answered calls were picked up within the specified target |
% out | This show the percentage of calls outside the specified target |
Lost | The total number of missed calls |
Total Calls | The total number of incoming calls (answered and abandoned) |