HTML |
---|
<h2>Introduction</h2>
<img class="screenshot" src="http://www.tri-line.com/common/img/documentation/tim_plus/user_activity.png" alt="User activity" />
<p>For PBX types that report on extension to extension calls, this
report allows you to view the split between which incoming and outgoing
calls received or made both internally and externally.</p>
<p>If a lot of extension to extension calls are made in your
organisation, it can be used to quickly assess the amount of internal
versus external call traffic.</p>
<h2>Understanding the Results</h2>
<p>When selecting <span class="reference">Web</span> as the output format, this report will appear as above.</p>
<p>The Web format allows for complete flexibility when viewing any report. To view details of any filters or selection parameters used in creating this report, simply click on <span class="link">About this report</span> at the top right of the page.</p>
<p>All headers are clickable allowing you re-arrange the report layout in seconds, to sort the calls in ascending or decending order based on the header clicked. The headers of this report are as follows:</p>
<table class="confluenceTable">
<tbody>
<tr>
<th class="confluenceTh" width=110>Header</th>
<th class="confluenceTh">Description</th>
</tr>
<tr>
<td class="confluenceTd"><b>Name</b></td>
<td class="confluenceTd"> This column tells you which entity the data displayed refers to, e.g site, department user etc.
</td>
</tr>
<tr>
<td class="confluenceTd"><b class="green">Inbound</b></td>
<td class="confluenceTd">The answered calls columm is always displayed in green. It allows you to re-order the Call analysis report based on incoming call information. You can re-arrange based on any
of the following selection criteria:
<ul class="table">
<li><b><img class="icon" src="http://www.tri-line.com/common/img/documentation/tim_plus/sigma.png" alt="Squiggle" />:</b> The total volume of calls received by this entity.
</li>
<li><b>Ext duration:</b> The total length of time spent on inbound external calls by this entity.
</li>
<li><b>Int duration:</b> The total length of time spent on inbound internal calls by this entity.
</li>
</ul>
</td>
</tr>
<tr>
<td class="confluenceTd"><b class="blue">Outbound</b></td>
<td class="confluenceTd">The outbound calls column is always displayed in blue. It shows the total number of calls for each half hour, the maximum, average and total duration for calls in that half hour and average
and total cost of calls made in that half hour. It also allows you to re-order the Call analysis report based on this outbound call information. You can re-arrange based on any of the following selection
criteria:
<ul class="table">
<li><b><img class="icon" src="http://www.tri-line.com/common/img/documentation/tim_plus/sigma.png" alt="Squiggle" />:</b> The total volume of calls made by this entity.
</li>
<li><b>Ext duration:</b> The total length of time spent on outbound external calls by this entity.
</li>
<li><b>Int duration:</b> The total length of time spent on outbound internal calls by this entity.
</li>
</ul>
</td>
</tr>
<tr>
<td class="confluenceTd"><b>Totals</b></td>
<td class="confluenceTd">The missed calls column is always displayed as red. It allows you to re-order your call analysis detail based on whichever of the following criteria is most important:
<ul class="table">
<li><b><img class="icon" src="http://www.tri-line.com/common/img/documentation/tim_plus/sigma.png" alt="Squiggle" />:</b> The total number of calls handled by this entity, including all incoming and
outgoing both internal and external.
</li>
<li><b>Duration:</b> The total duration of time spent on calls by this entity.
</li>
<li><b>Cost:</b> The total cost of the calls for the entity appearing in this report. Please note that on multi-national sites the cost would normally be set to appear in local currency.
</li>
</ul>
</td>
</tr>
</tbody>
</table>
<p>If you would like to go back and view any report for a larger section of the organisation, simply click on the appropriate link in the breadcrumb as shown below:</p>
<img class="screenshot naked" src="http://www.tri-line.com/common/img/documentation/tim_plus/breadcrumb.png" alt="Breadcrumbs" /> |
Summary_list |
---|
Task1 | Introduction |
---|
Task2 | Running the report |
---|
Task3 | Creating the report |
---|
Task4 | The report's results |
---|
|
HTML |
---|
<a id="Introduction"></a> |
Introduction
The Telephone Archive report displays a list of all your incoming, outgoing and internal calls for any specified time period. The report can be viewed in a web browser window or outputted as an HTML or CSV file.
Screenshotmacro |
---|
Border | false |
---|
Shadow | false |
---|
URL | /download/attachments/7241980/telephone_archive_4.png |
---|
|
HTML |
---|
<a id="Running the report"></a> |
Running the report
Access the Reports screen, select the Telephone Archive report from the list and click on the Run now button.
Screenshotmacro |
---|
Border | false |
---|
Shadow | false |
---|
URL | /download/attachments/7241980/telephone_archive_1.png |
---|
|
A new window will open, allowing you to configure the parameters of your report:
Screenshotmacro |
---|
Border | false |
---|
Shadow | false |
---|
URL | /download/attachments/7241980/telephone_archive_2.png |
---|
|
Select a report period
For each report, you must specify a time span that covers the calls you want the report to include.
Screenshotmacro |
---|
Border | false |
---|
URL | /download/attachments/7241970/report_period.png |
---|
|
There are several preset reporting periods available for selection, based on the standard Gregorian calendar. The following table describes how the start and end times are defined for each preset period:
Period | Description |
---|
Today | The start and end dates are set to the current date. The start time is set to 00:00:00 and the end time to 23:59:59. |
Yesterday | The start and end dates are set to the current date minus one day. The start time is set to 00:00:00 and the end time to 23:59:59. |
This week | The start date is set to the first day (normally Monday) of the current week. The end date is set to the current day. The start time is set to 00:00:00 and the end time to the current time. |
Last week | The start date is set to the date of the last Monday, and the end date is set to the start date plus seven days. The start time is set to 00:00:00 and the end time to 23:59:59. |
This month | The start date is set to the first day of the current month. The end date is set to the current day. The start time is set to 00:00:00 and the end time to the current time. |
Last month | The start date for this period is set in three stages: The day is set to the first day of the month. The month is set to the previous month. The year is set to the current year, unless it is currently January, in which case, the previous year is used. The start and end times are set to 00:00:00 and 23:59:59 respectively. |
This year | The start date is set to the first day of the first month of the current year, whilst the end date is set to today's date. The start and end times are set to 00:00:00 and 23:59:59 respectively. |
All calls | The start and end dates and times are set to the dates and times of the first and last call in the entire call database, respectively. |
In addition to the presets described above, it is possible to specify a custom reporting period by choosing Custom period from the drop-down list and specifying your own Start and End dates, as shown below:
Screenshotmacro |
---|
Border | false |
---|
URL | /download/attachments/7241970/custom_period.png |
---|
|
Select a specific site
If your system is set up to log multiple sites, you can select a particular site from the drop-down list. To report on all sites, select the blank line.
Screenshotmacro |
---|
Border | false |
---|
URL | /download/attachments/7241980/select_site.png |
---|
|
Select an extension group
To further limit your report's results, you can select a particular group to report on, or leave blank to report on all groups
Screenshotmacro |
---|
Border | false |
---|
URL | /download/attachments/7241973/select_extension_group.png |
---|
|
Save output to file
To save the report as an HTML or CSV file, enter the path and desired filename in the field provided.
Screenshotmacro |
---|
Border | false |
---|
URL | /download/attachments/7241980/save_to_file.png |
---|
|
HTML |
---|
<a id="Creating the report"></a> |
Creating the report
When you have selected a reporting period and have chosen the report's criteria, click on the Run now button, as shown below:
Screenshotmacro |
---|
Border | false |
---|
Shadow | false |
---|
URL | /download/attachments/7241980/telephone_archive_3.png |
---|
|
HTML |
---|
<a id="The report's results"></a> |
The report's results
Below is an example of this report's output:
Screenshotmacro |
---|
Border | false |
---|
Shadow | false |
---|
URL | /download/attachments/7241980/telephone_archive_4.png |
---|
|
The header of the report will display its title, any friendly name you assigned to it, the period of the report and any options you have selected in the report's selection criteria window.
The body of the report consists of a table showing a list of all your incoming, outgoing and internal calls for the time period you have selected. Each column header of the table is described below:
Column header | Description |
---|
Call Type | The type of call, e.g. incoming, outgoing etc. |
Extn | The extension number that made or received the call |
Extn Name | The name associated with the extension, if applicable |
Date | The date the call was made |
Time | The time the call started |
Duration | The duration of the call (in hours, minutes and seconds) |
Destination | The information displayed in this field is determined by the type of call: - for outgoing calls, this shows the geographical location that was dialled, or an alias if defined in your contacts list
- for incoming calls, this shows the type of call, such as answered, abandoned etc
- for internal calls, this shows the extension that was dialled, enclosed in square brackets []
|
Dialled Number | The telephone number that was dialled |
Cost | The cost of the call |
A/C No | The account code number assigned to the call, if applicable |
A/C Name | The name of the account code, if applicable |