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<h2>Introduction</h2>
<img id="border" src="http://www.tri-line.com/common/img/documentation/tim_enterprise/missed_calls.png" alt="Missed calls" />
<p>Analyse your missed calls in more detail to see which callers have
and haven't been responded to. Results are arranged into two sections,
<span class="reference">Missed</span> and <span class="reference">Handled</span>, showing calls that were never responded to, and
those that were.</p>
<p>Each missed call is also given a priority depending on how many times and how often a caller attempted to make contact.</p>
<p>The call back period i.e. the window in which a call must be responded to in order to be considered handled, is user-definable.</p>
<h2>Understanding the Results</h2>
<p>When selecting <span class="reference">Web</span> as the output format, this report will appear as above.</p>
<p>The Web format allows for complete flexibility when viewing any report. To view details of any filters or selection parameters used in creating this report, simply click on <span class="link">About this report</span> at the top right of the page.</p>
<p>All headers are clickable allowing you re-arrange the report layout in seconds, to sort the calls in ascending or decending order based on the header clicked. The headers of this report are as follows:</p>
<table class="confluenceTable">
<tbody>
<tr>
<th class="confluenceTh" width=110>Header</th>
<th class="confluenceTh">Description</th>
</tr>
<tr>
<td class="confluenceTd"><b>Date & Time</b></td>
<td class="confluenceTd">This column shows the date and time when the call was made.
</td>
</tr>
<tr>
<td class="confluenceTd"><b>Source</b></td>
<td class="confluenceTd">This column shows the identity of the person who made the call i.e. If a user name is present it will show the name, if there is no name associated with the user, only the extension
name will show.
</td>
</tr>
<tr>
<td class="confluenceTd"><b>CLI</b></td>
<td class="confluenceTd">This column would show the caller line identification of the caller.
</td>
</tr>
<tr>
<td class="confluenceTd"><b>Route</b></td>
<td class="confluenceTd">This column shows the number or location dialled e.g. 07828 123 456.
</td>
</tr>
<tr>
<td class="confluenceTd"><b>Destination</b></td>
<td class="confluenceTd">This is the location name associated with the number dialled. Please note that any number can be customised with its own specific duration in the locations field of the Directory.
</td>
</tr>
<tr>
<td class="confluenceTd"><b>Response</b></td>
<td class="confluenceTd">.................................
</td>
</tr>
<tr>
<td class="confluenceTd"><b>Duration</b></td>
<td class="confluenceTd">The duration field shows the total time spent on the call in hh:mm:ss format.
</td>
</tr>
<tr>
<td class="confluenceTd"><b>Cost</b></td>
<td class="confluenceTd">This is the total cost of the call. Please note that on multi-national sites the cost would normally be set to appear in local currency.
</td>
</tr>
</tbody>
</table>
<p>If you would like to go back and view any report for a larger section of the organisation, simply click on the appropriate link in the breadcrumb as shown below:</p>
<img src="http://www.tri-line.com/common/img/documentation/tim_enterprise/breadcrumb.png" alt="Breadcrumbs" /> |
Overview
The Missed Calls report analyses your missed calls in order to highlight which callers have and haven't been responded to. Each missed call is given a priority rating depending on how many times and how often the caller attempted to make contact. The time window in which a call must be responded to, if it is to be considered handled, is user-definable.
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Running the report
Click on the Reports tab and select Missed calls from the left-hand pane. The screen displaying the parameters of the report will appear, where you can configure the entity, period, filters, options and format of the report.
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For details about how to configure these parameters, refer to the relevant page(s) in the list below:
Creating the report
When you have configured the report's parameters, click on the Run now button to run the report immediately; alternatively, you can save the report's definition or schedule the report for future delivery.
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The report's results
Below is an example of this report's output in Web format. By clicking on the About this report link at the top-right corner of the page, you can review any filters and options that have been applied to the report.
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URL | /download/attachments/2785324/missed_calls_1.png |
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As with all reports produced by TIM Enterprise, each page of the report includes the following information:
- the report's title
- the date and time that the report was generated
- the name of the report, if applicable
The Web format is the most interactive of all formats: all column headers are click-sortable and most graphical and tabular elements can be drilled down into, allowing deeper analysis of your results.
The report consists of two sections: Missed calls and Handled calls.
Missed calls
The Missed calls tab displays a table containing the calls that were missed and not responded to. Each column header of the table is described below:
Header | Description |
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First attempt | The date and time of the first missed call |
CLI | The telephone number of the remote caller |
Contact | The person who missed the call. If several people were called, the field will display the caption Various |
Avg ring time | The average length of time a missed call rang before being abandoned |
Attempts | The number of times the caller attempted to reach the specified contact without success |
Priority | The priority is calculated by dividing the difference in time between the first and last call attempt by the total number of call attempts |
Handled calls
The Handled calls tab displays a table containing the calls that were initially missed but eventually responded to. Each column header of the table is described below:
Header | Description |
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Handled | The date and time the call was handled |
CLI | The telephone number of the remote caller |
Contact | The person who eventually handled the call |
Duration | The duration of the handled call |
Attempts | The number of call attempts made before the call was eventually handled |
Priority | The priority is calculated by dividing the difference in time between the first and last call attempt by the total number of call attempts |
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Clicking on an individual call will show an itemised list of all call attempts made by that same caller; clicking on the Expand all link at the top-right corner of the screen will show this itemised list for all missed calls on the page. |
To modify your report to cover a larger organisational scope, click on an element of the breadcrumb as shown below:
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